Healthcare Records Management and Data Archival Services
Transform your records management with secure storage, digitization, archival, and lifecycle governance solutions built for the healthcare industry.
Streamline Physical and Digital Health Records Management So You Can Focus on Your Patients
Most healthcare providers have adopted electronic medical records (EMR) systems, but providers must still digitize, catalog, and centralize paper records. Access is your partner in integrating all of your records so that your focus can be on patients instead of on documents.
With Access, healthcare providers can:
- Reduce operational friction caused by paper-based processes
- Retrieve patient information faster and more consistently
- Support compliance through structured retention and privacy controls
- Improve the patient experience with quicker, more accurate access
- Prepare for EHR transitions with minimal disruption
Access Unify® enhances this workflow by standardizing digital access, indexing, and retention governance across your records.
Access Unify | Health: Healthcare Data Archival on Your Terms
Access Unify | Health is a multi-tenant, secure SaaS application that archives data from legacy EHR, EMR, ERP, business, financial, and billing systems, amongst others. Fovea can be hosted in-house, on-premise, or in the cloud with Microsoft Azure, and is HIPAA-attested and SOC2-certified.
Access Unify | Health, Best in KLAS Winner solution in Data Archiving (2021, 2022, 2024), can archive across any governmental institution and healthcare specialty. Whether you’re replacing an EHR, consolidating multiple care sites, or reducing reliance on costly legacy systems, Access Unify | Health provides secure, compliant archival that preserves clinical, financial, and administrative information for the long term.
With Access Unify | Health, you gain:
- Record retention management – Meet industry regulatory retention and disposition requirements
- Robust web-based software – Responsive across devices with an intuitive, user-friendly UI
- Extensive search capabilities – Easily retrieve any data from the archive and download in user-friendly formats
- Powerful reporting capabilities – Generate standard and dynamic reports with built-in PowerBI analytics
- Easy data accessibility – Access data directly from the cloud or your existing data systems via API
- Security peace-of-mind – Your data is secured in on-premises or secure cloud environments that are HIPAA and SOC2 compliant
Digitize Your Healthcare Records and Documents at Your Pace & Scale
Managing charts, incoming faxes, clinical documentation, and physician notes strains HIM teams. Access digitizes and classifies incoming information with accuracy and speed.
Healthcare clients benefit from:
- Fast, secure digitization for charts and historical files
- Improved metadata for easier retrieval
- Reduced manual filing and indexing workloads
- Better alignment with retention and privacy policies
- More time for HIM teams to focus on quality and compliance
Protect Your Most Sensitive Medical Records
Healthcare retention rules vary across states, specialties, and record types. Access helps organizations apply consistent, defensible retention policies with Access Unify | Lifecycle.
Access Unify | Lifecycle combines industry-leading tech and expert managed service to ensure your retention schedules remain accurate, defensible, and aligned to current requirements.
With Access Unify | Lifecycle, you can:
- Apply retention rules aligned to regulatory requirements
- Audit and reconcile records more efficiently
- Reduce over-retention and storage costs
- Support legal and compliance teams with evidentiary support
- Prepare for EHR transitions and data migrations
Simplify Your Regulatory Compliance with Access Unify | Lifecycle
Partnering with Healthcare Organizations to Improve Operational and Patient Outcomes
Click the logos below to learn how we have helped leading healthcare organizations improve information management, accessibility and compliance.
Medical Records Storage
Safeguard your information while improving the efficiencies of your hospital or medical center with our specialized global expertise in medical records storage.
Healthcare retention rules vary across states, specialties, and record types. Access helps organizations apply consistent, defensible retention policies.
Access helps organizations:
- Store records securely in monitored, climate-controlled environments
- Maintain chain-of-custody and audit-ready visibility
- Reduce compliance risk with structured lifecycle controls
- Prepare records for digitization or archival
- Protect PHI with strict security standards
Securely Destroy Medical Records
When records reach end-of-life, compliant destruction is essential. Access provides NAID AAA-certified shredding for clinical, financial, and operational information.
You can confidently destroy (and recycle) your medical records, computers, and office equipment knowing we will ensure your medical document management system is compliant and secure.
Healthcare providers rely on Access to:
- -ispose of PHI securely and in compliance with HIPAA
- Maintain chain-of-custody documentation
- Align destruction activity with retention schedules
- Reduce breach risk and regulatory penalties
- Manage recurring or one-time purge services
Resources: What Does Information Management Mean for the Healthcare Industry?
Learn about the information management solutions that organizations in your industry are using to protect their patients’ data.
Recipient of multiple industry awards & recognitions, including:
Information is your most valuable asset. It’s our passion.
Ready to take control of your medical records storage? We handle documents for more than 30,000 businesses in North America. Let us help you handle yours.