Information Management for the Energy Industry
Secure, structured, and compliant management of well files, land records, core samples, geospatial data, and operational documents, all powered by Access solutions and enhanced by Access Unify®.
Records Management Services for the Energy Industry
Energy organizations generate and rely on vast amounts of physical and digital information. From land agreements and well files to seismic data and production records, keeping these assets organized, accessible, and compliant is essential for daily operations.
Access helps simplify how you manage this information throughout its lifecycle with secure storage, reliable digital access, industry-aligned retention, and compliant destruction.
Our goal is to help you to manage both physical and digital records, to achieve privacy, security and retention compliance, and to help your team operate at improved levels of efficiency. How do we do it? By creating a custom solution built on our governance expertise, leading-edge technology and user-friendly managed services.
Energy organizations rely on Access to:
- Centralize physical and digital operational information
- Improve retrieval times for active and historical data
- Support audits and regulatory requirements with confidence
- Digitize legacy collections for easier search and collaboration
- Apply consistent retention and lifecycle controls
- Protect proprietary and sensitive operational documentation
Access Unify: Physical and Digital Information Management Solution
Combining paper and digital record management doesn’t have to be messy. It can be accessible and intuitive. When your staff can access the documents they need, anytime and anywhere, they have the power to do their best work.
Access Unify, our tech-powered suite of physical and digital information management services, boosts performance by integrating with the systems your business already uses. Whether you need to digitize field data, core sample reports, permits, maps or any other type of file you access with regularity, Access Unify can help. This means:
- No need to purchase other information management systems
- Reduced staff training time
- Accelerated ramp-up
- A fully seamless, digital-first experience
What can you do when you get the information you need, whenever and wherever you need it?
Exceptional Customer Service
In choosing Access after leaving our previous storage vendor – price and location was important, but not as important as delivery and exceptional customer service. I know every person that can get my boxes to my office for my customers with no hassle.
Service and Tools You Expect
Large or small account, you are treated the same. Access has the tools you need to support your entire program, and with a customer service team that responds quickly, your job gets easier.
Great Customer Service
Love working with your team. Always very responsive, helpful and knowledgeable. Always looking for ways to improve and build our relationship.
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Modernize Your Geospatial Data Archival & Land File Management with Access Unify | Energy
Access Unify | Energy connects well files, land and lease agreements, core samples, logs, maps, and geospatial content in one unified digital environment. By centralizing your operational information, your land, legal, engineering, and compliance teams gain faster access and clearer oversight.
With Access Unify | Energy, you can:
- Search, retrieve, and classify decades of energy data instantly
- Improve decision-making with structured, searchable archives
- Streamline collaboration across departments and field teams
- Apply lifecycle governance aligned to regulatory requirements
- Reduce operational disruptions caused by fragmented information
Organize Your Energy & Land Records with Access Unify | Energy
Adhere to Record Retention Policies
Retention rules vary across states, specialties, and record types. Access helps organizations apply consistent, defensible retention policies with Access Unify | Lifecycle.
Access Unify | Lifecycle combines industry-leading tech and expert managed service to ensure your retention schedules remain accurate, defensible, and aligned to current requirements.
Access supports your retention efforts by enabling:
- Policy-aligned retention and disposition workflows
- Streamlined audit preparation
- Lower storage costs through controlled lifecycle management
- Improved accuracy in land and operational recordkeeping
- Governance aligned to regulatory and legal requirements
Digitize & Manage Files
Reduce the cost and stress of storing your documents onsite by converting them to digital files that can be accessed easily.
- Convert existing records in bulk or scan files as needed.
- Safely digitize and store your files in our secure digital platform or directly into your own document management system.
- We’ll work with you to identify and index all relevant files and purge any duplicates to ensure maximum efficiency.
- Access your digitized files instantly from anywhere in the world.
Securely Destroy Energy Records
Each document or file that becomes obsolete based on its retention schedule must be securely disposed of.
Technological advances also require outdated equipment and computers to be decommissioned exposing a need for secure information management.
You can confidently destroy (and recycle) your records, computers, and office equipment knowing we will ensure your document management system is compliant and secure.
Resources: What Does Information Management Mean for the Energy Industry?
Learn about the information management solutions that organizations are using to efficiently protect their data.
With more and more energy companies discovering the competitive advantage of accessible, secure and compliant information management solutions, now is the time to connect with an experienced partner who understands your business and industry.