Replace or Retire Your EHR with Confidence
Access helps healthcare organizations replace or retire legacy EHR systems through secure data extraction, conversion, migration, and archiving. Ensure compliance, protect patient data, and streamline operations with a proven data management strategy.
Why Healthcare Organizations Replace or Retire EHRs
Hospitals and clinics retire legacy systems for many reasons, including:
- Vendor product sunset or discontinued support
- Mergers and acquisitions
- Physician retirement or practice closure
- Meeting retention requirements for patient records
- Data integrity or accessibility risks
- Security vulnerabilities and cyber resilience concerns
- Lack of reporting, analytics, or modern features
Access Replace & Retire Services
Data Extraction
Secure export of records from legacy EHRs, EMRs, and financial systems.
Data Archiving
Retain historical data in Access Unify® | Health, a HIPAA-compliant SaaS solution.
Data Conversion
Cleanse and transform data for use in the new EHR or archive.
Retention Management
Apply federal, state, and organizational retention requirements.
Data Migration
Load critical records into the new EHR for continuity of care
System Decommissioning
Retire outdated platforms and eliminate licensing and maintenance costs.
Archive, Migrate, or Both?
Every organization’s data management strategy is different. Access helps healthcare leaders decide whether to:
- Migrate – move active records into the new EHR system.
- Archive – store historical data in Access Unify® | Health for long-term compliance and reporting.
- Hybrid Approach – migrate active data while archiving historical records for cost savings and accessibility.
This flexible approach ensures data is managed securely, cost-effectively, and in alignment with retention laws and organizational goals.
What Happens After Replacing an EHR?
Even after transitioning to a new system, healthcare organizations must:
- Retain medical and financial records under HIPAA and state retention laws.
- Ensure data remains accessible for audits, patient requests, and legal needs.
- Manage historical data securely without ongoing costs of legacy systems.
Remarkably Intuitive Platform
From start to finish, the team always made it a point to stay on task, with the goal of reaching successful outcomes for each weekly milestone(s). We at SFH are sincerely grateful to have a data archival partner that cares so deeply about our customers’ ability to access their patient’s data from previous EMR systems.
Perfect Implementation
[The Access team] performed data archival for 3 of our hospitals. They were clear and concise in their expectations for our team from a data collection perspective, the validation process and timing of the implementation were perfect! The team is wonderful to work with!
Quick and Accurate
[Access] quickly and accurately migrated a very old legacy EMR System from an On-Premise Linux Server to their cloud solution for Hosparus Health in just a few weeks. Information is now easier to find than in its native application. The technical staff are very knowledgeable and we enjoyed working on this project with them.
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Why Organizations Choose Access
- Proven expertise in data conversion, migration, and archival.
- HIPAA-attested and SOC2-certified solutions.
- Seamless integration with new EHR platforms.
- Scalable strategies that reduce costs and improve ROI.
- A single partner for healthcare data lifecycle management.
Frequently Asked Questions
Legacy AR wind-down is the process of managing and resolving outstanding patient balances after a legacy billing system is decommissioned.
Maintaining outdated systems increases IT costs, creates security risks, and strains resources. A wind-down solution allows organizations to close accounts efficiently without ongoing system costs.
Our structured workflows, automation tools, and reporting capabilities help organizations continue collecting payments and prevent revenue leakage throughout the conversion process.
Yes. Access’ solution integrates with clearinghouses, collection agencies, and new financial systems to ensure continuity and secure data transfer.
Recipient of multiple industry awards & recognitions, including:
Replace or retire your EHR with confidence.
Access ensures secure data conversion, migration, and archiving so you can move forward without losing control of your historical records. Retire or replace your legacy EHR/EMR systems with confidence, while ensuring your data remains secure, accessible, and compliant for years to come.
Your patients, your compliance, your peace of mind. Access helps deliver it all.